Executive Administrative Assistant

• Drafts, distributes, tracks, and mails correspondence, communication, newsletters, and memos including managing all acknowledgment letters for major donations.  
• Provides administrative coordination and support for meetings and activities of the Board of Directors and other volunteer leadership committees. Coordinates meeting arrangements and mailings and ensures that meetings, decisions, follow-up topics are appropriately documented and distributed. 
• Maintains confidentiality with regard to sensitive or proprietary information.
• Manages, organizes, and maintains major donor, planned giving, and corporate files in Prospect Engagement and Raisers Edge database, spread sheets, other electronic forms and in a paper file system.
• Makes appointments with donors and tracks donor calls and visits for Executive Director, and members of the Board of Directors as needed.

• Customer service and general hospitality. Answers and screens telephone calls and door traffic.
• Uses good judgment and decision making.
• Positively handles internal and external public relations.
• Performs reconciliation of department credit card statements, coordinates, codes and tracks invoice processing, and assists with revenue and expense budgeting and tracking.
• Reads and routes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes.
• Organizes and maintains file system, and files correspondence and other records.
• Upon request, may attend Chapter Board Meetings.
• Assist in recruitment, training and supervision of volunteers for assistance with job duties.

• Assist in development and publishing of course schedules for Health & Safety classes.
• Maintain computer and file system for instructors and classes sponsored by the Red Cross Chapter.

• Works collaboratively in a team environment with a spirit of cooperation.

To apply, please submit a completed application, resume and cover letter to otcrecruiting@redcross-pdx.org or by fax to 503.284.4247.  Application packets must be received by Sunday December 12, 2010.